To provide compay secretarial services to all companies and committees within the LGIM(H) group as required and assist Head of LGIM Secretariat in advising the Senior Management Team and the Board on Governance matters, to ensure both compliance with relevant legislation, guidelines and “best practice”.

1. Provide advice and guidance to the LGIM(H) Board, its subsidiary boards, partnerships and committees so as to ensure compliance to at least the standard required by relevant legislation and ensure that Board procedures, guidelines and "best practice" are followed.  Ensure adherence to the Group Policies and Procedures Manual.

2. Ensure all aspects of Corporate legislation are adhered to.

3.  Act as Company Secretary of a broad range of companies and committees within the LGIM(H) Group as required. Provide support to the Head of LGIM Secretariat and Legal team in overseeing the performance of the outsourced company secretarial providers (Link Group, Irish and Luxembourg based Company Secretaries).

4. Produce and distribute accurate Minutes of meetings in a timely manner and ensure that any follow-up points are known and actioned by the appropriate business area.

5. Support the Head of LGIM Secretariat in delivering the annual timetable of work including: Board Evaluations, annual Insurance renewals, annual Conflicts of Interest reviews, subsidiary accounts process.

6. Provide advice and guidance to the Directors, Non-Executive Directors and senior management team on all key corporate and governance matters.

7. Ensure appropriate corporate insurance cover for all LGIM(H) companies, partnerships and staff is maintained and reviewed. 

8. Supporting on ad-hoc project work and governance developments including those actions arising from MiFID II and the Asset Management Study.

9. Issue departmental and business-wide procedures and controls that reflect best practice and/or mitigate business risks and improve/revise as necessary.

10. Responsible for maintenance and integrity of all statutory records and ensuring that all statutory and regulatory returns are filed with Companies House, Information Commissioner in accordance with legal obligations.

11. Supervise the integrity of the LGIM(H) group structure and ensuring that all company acquisitions, formations, disposals, liquidations etc are carried out in accordance with Group procedures and without exposing the group to unacceptable risk.

Professional knowledge and qualifications:

• A fully qualified member of the Institute of Chartered Secretaries and Administrators with at least one to two years post qualification experience.
• Understands directors’ role and responsibilities and organisation structures.
• Understands the key responsibilities and interaction of each of the business areas.
• Sound experience of attending and minuting Board and Committee meetings.

Regulatory/Legislation:

• Good knowledge of the Companies Act 2006 and UK Corporate Governance Code.
• Some relevant regulatory knowledge, particularly with regards to the Financial Services Industry and its impact on the secretarial function.

Personal Characteristics

• A good understanding of the Financial Services Industry and/or Investment Management.
• Ability to build and develop relationships with both internal stakeholders and external customers.
• Solid written and verbal communication at all levels (well-structured correspondence, reports and presentations).
• Ability to build and develop relationships with both internal stakeholders and external customers.
• Good attention to detail and able to apply discretion and maintain confidentiality when needed.
• Able to take ideas/solutions forward efficiently or to persuade others to do so.
• Initiates programmes, projects and tasks to improve the provision of company secretarial services.
• Team player; contributes ideas and actively makes suggestions for improvements to the teams processes.
• Good working knowledge of Microsoft Word, Excel, Blueprint and Diligent.

Whatever your role, we reward ability, performance and attitude with a package that looks after all the things that are important to you. Our employees have a wide range of benefits including a generous pension scheme, life assurance, 25 days' holiday, private medical insurance, performance related bonuses, a variety of share schemes, discounts at both a huge range of high street stores and our own great products, your hard work will be rewarded when you join us.